Regular Meeting of the Village of Carthage Board of Trustees

Held in the Board Room of the Carthage Municipal Building

January 3, 2012

ATTENDANCE:

Members: President G. Wayne McIlroy, Kathleen Latremore, and Rebecca Vary. Excused: Deputy President Michael Astafan and Trustee Linda Smith-Spencer.

Guests: None

CALL TO ORDER:

President McIlroy called the meeting to order at 7:00 pm followed by the Pledge of Allegiance to the Flag.

APPROVAL OF MINUTES:

Motion by Trustee Vary and Seconded by Trustee Latremore to approve the minutes of the December 19, 2011 Regular Meeting as presented by the Clerk/Treasurer. Motion carried unanimously.

PUBLIC FORUM:

None.

CORRESPONDENCE:

Insurance Services Offices, Inc. (ISO) submitted a letter regarding our Building Code Effectiveness Grading Schedule Survey (BCEGS) results. The BCEGS resulted in a new classification which is a regression from Class 4 to Class 5 which affects one and two family residential, commercial, and industrial properties. President McIlroy requested to hold this over until the January 17, 2012 regular board meeting, which will allow President McIlroy and the Clerk/Treasurer to look into.

Joanne Lazore, Recreation Assistant submitted a summary of the events which took place during Christmas Break at the Carthage Park. Ms. Lazore stated that everyone appeared to have a good time and she looks forward to opening the Recreational Facility during Winter and Spring Breaks.

Travelers Insurance Company denied the claim at 708 State Street resulting from the main sewer line being plugged and backing up into the floor drain on December 12, 2011 because the Village of Carthage had not been negligent in any way.

OLD BUSINESS:

President McIlroy briefly addressed the draft of the local law regarding dogs in public areas tailored by Attorney Gebo using the example from the City of Watertown. President McIlroy advised the Trustees to hold to see what the City of Watertown does. No action was taken therefore the board asked the Clerk/Treasurer to hold this issue over until the January 17, 2012 regular board meeting.

President McIlroy requested the Clerk/Treasurer to remove the JCIDA Railroad PILOT agreement from the agenda as this is beyond our control and in the hands of the Town of Wilna.

No action was taken in regards to Village of Carthage v. Gentry Russell and Walter Gurdak therefore the board asked the Clerk/Treasurer to hold this over until the January 17, 2012 regular board meeting.

Motion by Trustee Vary and seconded by Trustee Latremore to authorize President McIlroy to sign the agreement with the Town of Wilna to provide Code Enforcement Officer Services to the Village of Carthage after minor adjustments are completed by Attorney Gebo. Motion carried unanimously.

NEW BUSINESS:

Motion by Trustee Latremore and seconded by Trustee Vary to approve HOME Consortium Draw #1 payments to Victor LeRoux and Angus Construction $7,020.00; Lead Safe LLC $400.00; and Avalon Associates, Inc. $1,946.44. Motion carried unanimously.

Motion by Trustee Latremore and seconded by Trustee Vary to approve HOME Consortium Draw #2 payments to Marsha Flynn and DLO Contracting $247.50; Lead Safe LLC $400.00; and Avalon and Associates, Inc. $1,804.26. Motion carried unanimously.

President McIlroy opened the discussion of the Village acquiring the Village Green to include the maintenance of the property.   After considerable discussion, the board requested the Clerk/Treasurer to hold this issue over until the January 17, 2012 regular board meeting.

The Treasurers Report was reviewed and there were no questions. The General Fund cash balance is $1,129,863.85 with Reserves of $149,639.72; Water Fund cash balance is $79,391.82 with Reserves of $46,774.24 and the Sewer Fund cash balance is $50,115.79 with Reserves of $30,443.43.

Motion by Trustee Latremore and Seconded by Trustee Vary to approve payment of payrolls and bills as follows: General Fund P/R #A 35 and 36 $21,299.32; Water Fund, #F 35 and 36 $2,955.86; Sewer Fund, #G 35 and 36 $3,271.98; Joint Fund, #J 16 & 16A $9,049.85 and General Fund Abstracts, $34,870.55; Water Fund Abstracts, $133,273.49; Sewer Fund Abstracts, $9,628.36; and Joint Fund Abstracts, $82,150.37. Motion carried unanimously.

PRESIDENT McILROY UPDATE:

President McIlroy stated his items were covered during the regular board meeting.

LIAISON REPORTS AND COMMENTS:

Trustee Latremore requested the Clerk/Treasurer to contact Daniel Trembley, DPW Superintendent and request that he put up fencing on Armory Hill as they have done in the past. Trustee Latremore is concern for the safety of the children who slide on the hill during the Winter months.

MEDIA QUESTIONS:

None.

EXECUTIVE SESSION:

None.

ADJOURNMENT:

Motion by Trustee Vary and Seconded by Trustee Latremore to adjourn at 7:45 p.m. Motion carried unanimously.

Respectfully Submitted,

Kristy L. O’Shaughnessy

Village Clerk/Treasurer